I often see discussion about whether or not there really are tiered rejections at literary magazines. There are! Since I received a rejection letter this morning, I thought I’d share what I know as an editor. For ours, we use a simple content management system that allows us to collect and respond to submissions. It’s called Submissions Manager. I do not know how easy it is to customize the replies, but in our case we have four levels of rejection. Agni and One-Story also seem to use Submissions Manager (looks like One Story’s webmaster actually developed the software.). If a literary magazine’s submission page is plain with a small login in the top lefthand corner, and a registration page in the center; you are interfacing with (a/the/Mr./Ms?) Submissions Manager.
After I download and read a story and decide what I think about it, I have to switch the story’s status. I have four choices if I want to reject it, otherwise I can ‘accept’ or ‘withdraw’ it. (I don’t know what the accept button does!)
A standard rejection looks like this (ours is worded slightly differently):
Dear James McGirk:
Thank you for sending “The Godling of Greater Kailash.” Your work received careful consideration here.
We’ve decided this manuscript isn’t right for us, but we wish you luck placing it elsewhere.
That was from AGNI. I use this letter for almost all the submissions I read. Doesn’t mean anything really, just that I can’t use the story. Could mean it’s terrible — although most stories I get aren’t, and seem like they’ve been workshopped. Usually just means that the text didn’t grab me. More taste anything else. But if there is some horrid flaw, i.e. if the story is missing an arc, or it’s written in a different language I will send a standard rejection. But it really is almost always taste. (Or the aforementioned missing arc – and this can be emotional, or language based– the text just has to do something to me.)
The next stage is a second tier ‘nice’ rejection. I send more second-tier rejections than I should, the big difference being that we encourage these people to submit again (we are enormously backed up, so wanting to see anything more should be taken as a compliment). If I send one of these it means I enjoyed what I read. The story might not be perfect, but something about it was exciting. Here’s an example one from One-Story I received this morning (or at least I think it’s a 2nd tier rejection — these damn things stir up such conflicting emotions):
Dear James McGirk:
Thank you for sending us “The Godling of Greater Kailash”. We really enjoyed this piece, but we didn’t feel it was right for One Story.
We hope that you will continue to send us your work.
The Editors of One Story
Now, I have neither sent out nor received a “very nice” third-tier rejection. These really are the same as the second-tier rejections, only more encouraging still… I don’t really know why I would send one of these instead of a “personal” 4th level or encouraging 2nd. Here is ours:
Thank you for sending us your work.
Unfortunately this particular manuscript was not the right fit for Columbia: A Journal of Literature and Art, but we were very impressed by your writing. We hope that you will feel encouraged by this short note and send us something else.
We look forward to reading more.
The Editors of Columbia: A Journal of Literature and Art
I guess if we actually did want to see more, I could send one of these. But I would still rather send a fourth-tier rejection. These are just plain empty fields. I have used this feature to personally respond while rejecting a story. I basically said the story in question was great but it was too long, and I would love to see a shorter story. I published the second story he sent me.
And so there you have it… the four tiers of rejection….